PRIVACY AND COOKIES POLICY
Family Education Trust treats the privacy of its supporters and others very seriously and we take appropriate measures to safeguard their personal data. This notice explains how we collect, use, protect and share personal data.
Family Education Trust is a national educational trust which researches the causes and consequences of family breakdown and seeks to promote family stability and the welfare of children and young people. It has no political or religious affiliations and is funded entirely by voluntary donations.
The Trust is a registered charity (No 1070500) and a company limited by guarantee (No 3503533). The company is registered in England, with its registered office at: The Atrium, 31 Church Road, Ashford, Middlesex TW15 2UD.
How we obtain and use personal data
Those who have joined our mailing list (postal or email) have supplied some or all of the following personal details:
• name and title
• address including postcode
• email address
This information is typically provided by means of postal correspondence (e.g. the completion and return of the response slip attached to our introductory leaflet), via the response form on our website, or at a public meeting which the Trust is hosting or at which it is represented.
We use personal data to:
• keep in touch with our supporters
• carry out reasonable administration of mailings and donations, including processing donations under Gift Aid
• administer enquiries from supporters and others and keep an appropriate record of correspondence
We only send email mailings to private individuals who have given their consent to us to do so. However, subscribers may withdraw their consent at any time. Every circular email gives clear instructions for recipients to unsubscribe should they wish to do so.
In all other cases we rely upon our legitimate interests, such as in maintaining our supporter list and keeping a record of contact and correspondence.
Our legitimate interests involve mailing our quarterly bulletin to subscribers and establishing and maintaining our support base to further the Trust’s objective of promoting family stability and the welfare of children and young people. Subscribers may request their removal from the mailing list at any time by emailing us at email@example.com or writing to us at: Family Education Trust, The Atrium, 31 Church Road, Ashford, Middlesex TW15 2UD.
Accuracy of information
The Trust takes steps to ensure that the information it holds regarding its supporters and others is accurate. Subscribers can assist in this process by informing us of any changes to their details when they occur (e.g. change of address).
Family Education Trust does not share personal data it holds on any individual with any other organisation for its own purposes and will never sell personal information for any reason.
How long we keep data
Since our relationship with subscribers and donors is generally long term, we retain their personal information for as long as it is required to maintain that relationship or it is necessary to hold the information. We take into account our need to meet any legal and regulatory obligations. These reasons vary from one piece of information to another. Information relating to donations is retained for seven years, for example.
When the information is no longer required, it will be disposed of securely.
Cookies are small text files that are downloaded to a user’s device when they visit a website.
Some cookies are retained in a user’s browser for only as long as they visit our website, while others may persist for a longer specified or unspecified period.
Our website uses the following cookies:
• PHPSESSID (session cookie) to enable the basic functioning of our website.
• The __atuvc cookie is associated with the AddThis social sharing widget, which enables visitors to share content with a range of networking and sharing platforms. It also stores an updated page share count.
• Various content management system session cookies are used. These cookies are set by our content management system upon arrival at the website and are essential for its correct operation. These have no other use and are deleted when visitors close their browser.
• In conjunction with Google Analytics, the cookies _ga, _gat and _gid are used to collect information about how visitors use our Website. We use them in an anonymised form, including information to compile reports and to help us improve the website. The cookies collect information about the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
We collect the request made by a user’s browser to the server hosting this website. This includes the IP address, the date and time of connection and the page selected. We have legitimate interests in using this information to ensure the security of our website, for system administration and to inform improvements to the website.
Subject access rights
Any individual has the right to access the personal information that the Trust holds about him or her. We shall respond promptly, and certainly within one month of receiving a subject access request.
Any individual has the right to request the correction of any inaccurate or incomplete personal information held by the Trust and to receive assurance that an appropriate amendment is made without undue delay.
Any individual has the right to ask the Trust to erase personal information relating to him or her without undue delay.
Under certain circumstances, an individual has the right to restrict the Trust from processing his or her personal information.
Any individual has the right to object to the Trust’s use of his or her personal information, including where it is used on the basis of the Trust’s legitimate interests. Under these circumstances, the Trust will no longer process a person’s personal information unless it can demonstrate compelling legitimate grounds for the processing.
Any enquiries about this privacy and cookies notice should be addressed to firstname.lastname@example.org or contact Family Education Trust at: The Atrium, 31 Church Road, Ashford, Middlesex TW15 2UD.
In the event of dissatisfaction with the manner in which the Trust deals with any complaint in relation to the use of personal information, the complainant may be able to refer the complaint to the relevant data protection regulator which in the UK is the Information Commissioner’s Office.
We keep this privacy and cookies notice under review. It was last updated in May 2018.